Privacy Policy for Kuul International University

Last Updated: [October 26, 2024]

1. Introduction

Kuul International University ("we," "us," "our," or "the University") is committed to protecting the privacy and personal data of our students, prospective students, staff, alumni, and visitors to our website (https://kuul.edu.kg/). This Privacy Policy outlines how we collect, use, process, and protect your personal information in accordance with applicable laws, including the data protection laws of the Kyrgyz Republic.

2. Information We Collect

We collect information in various ways, depending on your relationship with the University.

2.1. For Prospective Students and Applicants:

• Personal Identification Data: Full name, date of birth, gender, nationality, passport or national ID details.
• Contact Information: Home address, email address, phone number.
• Educational History: Previous schools attended, transcripts, diplomas, and test scores.
• Application Materials: Personal statements, letters of recommendation, and other supporting documents.

2.2. For Current Students:

• All information from the application stage.
• Academic Information: Student ID number, course enrollment, grades, attendance records, and academic progress.
• Financial Information: Tuition fee payment records, scholarship details, and financial aid information.
• Directory Information: Name, program of study, and dates of attendance.

2.3. For Faculty and Staff:

• Employment Information: Contact details, employment history, qualifications, payroll information, and contract details.

2.4. For All Website Visitors:

• Technical Data: IP address, browser type and version, time zone setting, browser plug-in types and versions, operating system, and platform.
• Usage Data: Information about how you use our website, pages visited, and services viewed. This is often collected via cookies.

3. How We Use Your Information

We use your personal data for the following purposes:

• To Provide Educational Services: Managing admissions, enrollment, academic records, and other student services.
• Administration: Processing tuition fees, managing human resources, and maintaining University operations.
• Communication: Sending important notices about academic matters, university events, and administrative updates.
• Legal Obligations: Complying with legal and regulatory requirements, such as reporting to the Ministry of Education and Science of the Kyrgyz Republic.
• Website Improvement: Analyzing website usage to improve our digital services and user experience.
• Security: Protecting the security and integrity of our campus, IT systems, and community.

4. Data Sharing and Disclosure

We do not sell your personal data. We may share your information with third parties only in the following circumstances:

• Service Providers: We may share data with vendors who provide services on our behalf, such as cloud hosting (e.g., for our Learning Management System), email systems, and payment processing.
• Government and Regulatory Bodies: When required by law or to comply with our legal obligations to bodies such as the Ministry of Education.
• Partner Institutions: For student exchange programs or joint academic initiatives, with your consent.
• Emergency Situations: To protect the vital interests of an individual (e.g., in a medical emergency).

5. Cookies and Tracking Technologies

Our website uses cookies to enhance user experience, gather analytical data, and ensure functionality. Cookies are small text files placed on your device. You can manage your cookie preferences through your browser settings. Disabling certain cookies may affect the functionality of our website.

6. Data Security

We have implemented appropriate technical and organizational security measures to prevent your personal data from being accidentally lost, used, accessed in an unauthorized way, altered, or disclosed. Access to your personal data is limited to those employees, agents, and contractors who have a business need to know.

7. Data Retention

We will retain your personal data only for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. For example, student academic records are often retained permanently as part of the University's official archive.

8. Your Rights

Under the data protection laws of the Kyrgyz Republic, you may have rights including:

• The right to access your personal data.
• The right to request correction of inaccurate data.
• The right to request erasure of your data, under certain conditions.
• The right to object to or restrict the processing of your data.

To exercise these rights, please contact our Data Protection Officer at the address below.

9. Changes to This Privacy Policy

We may update this policy from time to time. Any changes will be posted on this page with an updated revision date. We encourage you to review this policy periodically to stay informed about how we are protecting your information.

10. Contact Us

If you have any questions about this Privacy Policy or our data protection practices, please contact us at:

Data Protection Office
Kuul International University
[University's Full Street Address]
[City, Postal Code]
Kyrgyz Republic
Email:info@kuul.edu.kg
Phone:+1(228)227-0666